Planner? Coordinator? Manager? Oh My!

What is the biggest myth about day-of wedding coordinators? That you don’t need one. I know what you’re thinking... “Brittany, you are a planner of course you would say that!” Here me out and read some common questions/answers below that the industry hears often!

But first, let’s clarify the difference between planners and coordinators. Full-Service Wedding Planners are hired earlier in the wedding planning process and plan the majority of all wedding details. For brides and couples who would like to plan their wedding, they may consider a Wedding Manager to assist with finalizing details prior to the big day and of course coordinate the day of! Many are familiar with the term “day-of-coordinator” however the industry is shifting towards calling this role a Wedding Manager because they are present for more than just one day.

An often poorly understood concept, a Wedding Manager can be a life saver for couples who don't have the budget for a full-service planner; couples who thought they could do it all alone and then realize, close to the wedding, that they were wrong; and couples who actually manage to plan it all alone, but then wisely realize that they shouldn't leave the day-of nitty-gritty in the hands of their mother or maid of honor.

Remember, your family and friends are your guests too, and you want them to be able to relax and enjoy your wedding

What exactly is a day-of wedding coordinator?

Well, there actually is no such thing as a day-of coordinator. Although many planners use that title when describing this service, they are usually month-of planners. This being why many are starting to be known as Wedding Managers- like me!

These managers, coordinate the logistics of your wedding day to make sure that everything that you have spent months planning runs exactly how you envisioned. From the arrival times of the florist, limo pick up and drop offs to packing all your gifts and goodies at the end of the night, the manager will take care of it all.

What kind of couple should think about hiring this service?

I strongly recommend that every couple that is planning their own wedding hire a Wedding Manager. Planning the entire wedding without a manager is already stressful enough, so the least you can do is hire someone who can handle the stress of the day. Your peace of mind on your wedding day will be worth every penny!

What kinds of tasks should a couple expect from the Wedding Manager?

When your Wedding Manager comes on board, she or he will be the new point of contact for your vendors. They will introduce themselves to your vendors and get an idea of what to expect on the wedding day. Also, they will review your contracts and understand exactly who is doing what and when. They will create your day-of timeline, which will break down all the details regarding arrival times, setup and breakdown. This one is very important: Your Wedding Manager will do a site visit with you, and discuss all of the details you have planned, to get an idea of how you envision the space on your wedding day. The day before your wedding, your manager will run your rehearsal, and on your wedding day, they will be there to run the show! For me, it's sometimes a 15-hour day, and we're there to make sure that each hour of your wedding day is worry-free and seamless.

Conversely, what kinds of tasks should a couple NOT expect their

Wedding Manager to take care of?

This really depends on the individual you hire. As solution oriented people, once we are on board we usually want to do any and everything we can to make the last moments of planning a breeze. If you hire your Wedding Manager a month before the wedding and you still do not have major planning details in place, such as a photographer or caterer, you should anticipate an additional planning charge to get these last minute details in place.

What if the couple's wedding budget is really tight?

Don't let the price tag keep you from contacting a planning team. If you find one that you like but it's out of your budget, consider reaching out to them anyway. Be honest about what you are able to spend and how impressed you are by their work. You may be surprised by their response.

Lastly, some couples choose to forgo a manager because their reception venue includes a coordinator. Although this may sound similar to a day-of coordinator, beware: It is not exactly the same. It's important that you identify exactly what your needs will be on wedding day and know ahead of time exactly what your venue coordinator is able and willing to do. Keep in mind that they may not be able to call the limo driver who is running late, or assist the groom who can't find his shirt.

Learn about B-Rad's services here!